Mizan

Mizan is a sample system we built to show what we build inside companies: not just a website customers see, but the system the company runs on every day.

We built it the way we build for clients: a Cairo distributor with a head office in Obour and a branch in Giza, two warehouses, an accountant, storekeepers and four sales reps who visit shops.

Every movement in the system is written to the books automatically as a balanced entry: invoices, collections, purchases, stock counts and expenses. The owner knows the profit, the stock value and what customers owe at any moment, without an accountant re-typing everything.

We built it in eight stages, each one tried before the next, and all eight are ready: the team, permissions, branches and chart of accounts; then products with their units (piece and carton) and wholesale, semi-wholesale and retail prices, with import from Excel and barcode labels; then stock: opening balances, transfers between warehouses (goods stay “on the way” until the other warehouse confirms), counts where the owner approves large differences, expiry dates with the earliest going out first, and a card for every product; then buying: suppliers, purchase orders, deliveries in parts, supplier bills, payments, returns and each supplier's statement; then selling: customers with a price list, credit limit and days to pay, quotes and orders whose goods are kept for them, orders above the credit limit waiting for the owner, a picking list for the warehouse, A4 invoices and till receipts with a QR code that opens the invoice, returns, and payments in cash, by bank or by cheque followed until it clears or bounces; then reps and customers: each rep sees the day's visits on a phone, takes orders at the customer's prices, collects and sends the receipt on WhatsApp, and hands the cash to the accountant; and each shop signs in with its mobile number to see its balance, order again and pay online; then the accounts: cash boxes and banks and money moved between them, expenses with VAT, manual entries, the ledger of any account, the trial balance, profit and loss, balance sheet and VAT summary, closing months and the financial year; and finally the owner's desk: this month's sales and profit against last month, sales and profit by product, customer, rep and month, stock value and slow movers, money owed by age with a one-tap WhatsApp reminder, rep targets and commission, and every report downloads to Excel.

After delivery we added a reorder list: what is running low becomes, in one tap, purchase orders ready for each supplier at the last price paid; prices can now be written with VAT included; and expired goods are never sold. We also added checks, run before every release, that closed books refuse any change, that cancelling any document puts every number back, and that each person sees only their own work.

Try it yourself: a live version with six months of buying and selling. Enter as the owner, the accountant, the storekeeper, a sales rep or a shop in the customer area, view only.

All names and figures in these pictures are fictional.